We are seeking a highly organized and proactive Bilingual Virtual Assistant with experience in administration and advanced skills in Excel and Google Sheets. The ideal candidate will be responsible for coordinating new client scheduling, document review and calendar management Prior experience in virtual assistance or administrative roles is highly valued, along with familiarity with Google Workspace.
Responsibilities:
Answer incoming Spanish calls.
Reach out to new referrals and obtain client information.
Schedule client appointments.
Review, respond to, and assign incoming texts and voicemails.
Handle all Spanish calls, texts, voicemails, and logs.
Ensure necessary and correct information is listed (first and last name, date of birth, insurance info, gender, etc.).
Compare submitted timesheets with calendars for consistency.
Email employees for timesheet corrections if needed.
Audit and review Excel sheets weekly or bi-weekly for accuracy
Add new client names, codes used, insurance, date of service, etc.
Manage Google Workspace tools (Emails/Chats/documents/Excel sheets).
Set up the phone system.
Use Todoist for task management.
Access and manage Google Workspace Excel Sheets
Requirements:
Previous experience as a Virtual Assistant or in administration.
Advanced skills in Excel and Google Sheets.
Proficiency in Google Workspace.
Bilingual in Spanish and English.
Excellent communication and organizational skills.
Ability to work independently and handle multiple tasks.
Recuerda que ningún reclutador puede pedirte dinero a cambio de una entrevista o un puesto. Asimismo, evita realizar pagos o compartir información financiera con las empresas.