Operations & Bookkeeping (Office Manager) for Houston Tx.

• Academic degree: Accountant, Financial
• Status: Full-Time
• Reports To: Company Owner
• Language: English 100%
• Address: Houston, Tx.

Role Overview:

You will be responsible for central office management, daily accounting, and administrative and service activities.

Primary Responsibilities:

1. Office Management (1–2 days/week)

• Keep the office clean, organized, and fully stocked
• Manage incoming/outgoing shipments, receive packages
• Organize digital and physical files
• Coordinate with vendors and contractors
• Track and manage employee benefits and records and general internal logistics
• Run occasional errands

2. Bookkeeping (1–2 days/week)

• Send invoices and follow up on payments (A/R)
• Manage suppliers payments (A/P)
• Process payroll using ADP
• Track and categorize company expenses
• Reconcile bank accounts
• Generate financial reports for review with external CPA
• Manage employee expense reimbursements
• Communicate with clients on billing-related matters

3. Occasional Field Assistance (½–1 day/week, divided into 2 days)

• Support filter installation or maintenance jobs when needed
• Interact professionally with clients in their homes
• Lift light to moderate materials and use basic hand tools
• Drive company vehicle or personal vehicle (mileage reimbursed for personal)

Required Tools & Platforms

• QuickBooks
• Excel
• Google Drive
• Ability to learn new digital tools quickly

Requirements

• Valid driver's license and clean driving record
• Spanish is helpful (not required)
• Must be comfortable in both formal and informal work environments
• Able to work independently and find meaningful tasks even with limited oversight
• Able to keep consistent hours even if others are off-site

Apply through this page