The objective of this position is to work closely with company management to provide administrative assistance to ensure the proper implementation of corporate standards, processes, and activities.

Main Activities:

• Knowledge, application, compliance, and execution of administrative standards and processes.
• Responsible for assisting with the administrative processes of the Corporate Legal Department in Mexico.
• Monitoring, management, and control of suppliers, third parties, and external legal advisors, including, among others, the following activities: (i) due diligence management for external legal advisors; (ii) approval management for external legal advisors; and (iii) analysis and registration of suppliers in the ERP (SAP).
• Coordination, organization, and management of meetings, including monitoring the Legal Director's agenda and providing support to the rest of the Corporate Legal Department in Mexico regarding the organization of meetings.
• Coordination, organization, and management of travel, including payment and reimbursement procedures for travel expenses.
• Coordination of expense verification, including payment and reimbursement procedures.
• Storage and maintenance of the Katalyst tool (legal documentation database).
• Physical storage of all legal documentation for the Mexico Corporate Legal Department (i.e., contracts, contract applications, board minutes, meeting minutes, corporate books, notarial instruments, litigation, written documents, official letters, among others), including their organization, safeguarding, and control.
• Preparation and updating of reports.

Requirements:

Technical Experience:

• +5 years of experience in executive assistance with administrative, accounting, logistics, and management responsibilities, as well as coordination of processes between different areas, focused on timely and accurate results.
• Project Management

Education:

• Bachelor's Degree in Business Administration or Economics
• Advanced English (written and conversational)