Bilingual Administrative Assistant

Objective:

He/she is a liaison between the Area Director and the executives and employees of the organization. The /the Executive Assistant is responsible for managing a wide range of support tasks related to the area staff.

Main Activities:

- Responsible for the agenda (daily planner) of the Area Director to coordinate meetings.

- Responsible for the administration of the travel expense system.

- Manages the administrative systems established in the area.

- Provides administrative support to other department functions.

- Maintains corporate contacts.

- Attends and follows up on telephone calls received in the area.

- Manages and follows up on email communications or written documents.

- Prepares materials for executive presentations.

- Reviews and maintains custody of various types of reports and documents.

- Organizes travel schedules and makes reservations for your team and area.

- Prepares invoices, reports, memos, letters, performance information and other documents, using word processing, spreadsheet, database or presentation software.

- Makes restaurant and hotel reservations.

- Coordinates, if necessary, drivers for courier and transportation of executives from Mexico and visitors from other countries.

Requirements:

- Gender: Indistinct

- Grade: Bachelor's degree in Business Administration, International Relations or related field.

- Availability of Schedule: Full time. On-site at the corporate offices.

- English level: Bilingual

- Microsoft Office: Advanced

- Technical knowledge: Proficient in computer equipment. Experience in agenda management. Proficiency in administrative support processes.

Work Competencies:

- Planning and organization.

- Flexibility - Adaptability.

- Customer oriented.

- Proactive.

- Self-directed.

- Confidentiality.