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Auxiliar administrativo

$30,000 - $40,000 Mensual

InterGlobal Exhibits enCiudad de México

Sobre el empleo

Categoría: Administrativo

Subcategoría: Administración

Educación mínima requerida: Bachillerato

Detalles

Contratación:

Permanente

Horario:

Tiempo completo

Espacio de trabajo:

Híbrido

Descripción

IGE - InterGlobal Exhibits designs and builds trade show exhibits worldwide. IGE is a place where you can grow and advance your career. We have many opportunities to develop your skills and enjoy a long-term, lasting job relationship. We offer many ways for our staff to grow their abilities, contribution, and earning potential.

Role:

The Executive Assistant provides high-level support to our Director, helping to manage daily operations, special projects, and cross-functional coordination. This role requires exceptional organizational skills, professionalism, and the ability to proactively support both business and personal tasks with discretion. The right candidate is tech-savvy, flexible, fluent in English, and thrives in a dynamic, fast-paced setting. We are looking for an energetic, hard-working professional with a high level of integrity and diligence.

Key Responsibilities:

Calendar & Meeting Management: Proactively manage a complex calendar, scheduling meetings, vendor visits, and travel; prepare meeting briefs and notes; coordinate Zoom sessions and follow-ups.
Travel Coordination: Book detailed international and domestic travel, build itineraries, and handle last-minute changes smoothly.
Communication & Correspondence: Draft and manage professional emails, reports, presentations, and client communication on behalf of executives.
Client & Business Development Support: Research prospects, track follow-ups, and assist during trade shows or client events as needed.
Project & Operational Support: Maintain project trackers and timelines; support task execution across multiple ventures; assist in areas like HR, recruiting, marketing, design, and estimating.
Trade Show & On-Site Support: Coordinate logistics for exhibit walkthroughs, document feedback, and assist in event planning.
Administrative Tasks: Manage digital files, contracts, expense reports, CRM updates, and documentation.
ERP Support: Collaborate with internal teams on ERP (VOZ) development by documenting bugs and assisting in implementation.
Personal Assistance: Occasionally assist with personal scheduling and travel needs that overlap with business priorities.

Bonus Points

Entrepreneurship and business experience
Experiential marketing knowledge
Understanding of design and brand experience
Positive attitude

Skills and Experience

3+ years in an administrative or executive support role
Bilingual: English-Spanish fluency
Recruiting, HR, or sales experience is a plus
Excellent written and verbal communication skills
Highly organized with strong time management
Proficient in Google Workspace, Excel, Word, Keynote, and Adobe Suite
Tech-savvy with experience using CRMs and task/project management tools
Familiarity with the trade show industry or experiential marketing is a plus
Comfortable with occasional travel and flexible scheduling

Recuerda que ningún reclutador puede pedirte dinero a cambio de una entrevista o un puesto. Asimismo, evita realizar pagos o compartir información financiera con las empresas.

ID: 20327886

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