Accounts Receivable & Accounts Payable Specialist

About Helpware

At Helpware, we're not just another outsourcing company, we're a global team redefining what operational support should look like in the modern world. With roots in the USA and branches stretching from Ukraine to the Philippines, our mission is to empower innovative companies by delivering best-in-class Customer Experience and Operational Support through technology, talent, and purpose.

Accounts Receivable Specialist

Are you a detail-driven financial professional who thrives on precision and speed? Can you juggle the urgency of vendor payments and the strategy of client collections in one seamless motion? At Helpware, we're looking for a skilled Accounts Payable & Receivable Specialist to become a linchpin in our financial operations. You'll be both the guardian of our outgoing expenses and the strategist behind our incoming cash flow—ensuring that what we pay and what we earn is handled with accuracy, efficiency, and accountability.

What's In It for You?

• $16,000 MXN monthly gross salary
• $1,000 MXN in monthly food vouchers to make your meals a little tastier
• Full legal benefits to give you peace of mind
• Major medical insurance to keep you and your loved ones safe

Your Day-to-Day Responsibilities

Accounts Payable Duties:

• Accurately code vendor invoices to the right departments and GL accounts
• Coordinate with internal teams to align POs and approve invoices swiftly
• Call and verify banking info with new vendors to ensure secure payments
• Respond to vendor emails within 18 hours
• Manage and apply credit memos and track vendor refunds
• Jump in on audits, special projects, and ad hoc tasks

Accounts Receivable Duties:

• Craft and deliver invoices, account statements, and summaries
• Collect necessary documentation from multiple systems to support billing
• Monitor incoming payments and follow up on overdue accounts via email and phone
• Maintain accurate and compliant customer tax and certification records
• Be ready for occasional on-call support or time-sensitive collections

What We're Looking For

• 1+ years of experience in Accounts Payable, Receivable, or a similar finance role
• Hands-on experience with NetSuite; Salesforce and ZipHQ are pluses
• Bonus points for familiarity with Avalara
• Strong Microsoft Excel skills—pivot tables and VLOOKUPs should be second nature
• Excellent communication skills, both written and verbal
• Obsessed with accuracy and driven by deadlines