We are seeking a highly organized and detail-oriented Administrative Assistant to join our team in Mexico City. The ideal candidate will be bilingual in both English and Spanish, possess strong customer service skills, and have a solid understanding of administrative support functions. You will play a key role in ensuring smooth daily operations and providing exceptional service to both internal teams and external clients.

**Full Time On-Site Position**

Cerrada de las Palomas

Colonia Reforma Social, Miguel Hidalgo

Ciudad de Mexico, Mexico CP 11650

Key Responsibilities:

• Administrative Support:
• Organize and maintain filing systems, ensuring easy access to important documents.
• Reconcile expenses to create invoices for the client's billing cycle.
• Assist with preparing reports, presentations, and other materials as required.
• Handle confidential information with discretion and professionalism.
• Investor Relations and Fund Management:
• Manage and process investor documentation, including DocuSigns, tax forms (K-1s, returns), and compliance-related documents
• Maintain and update investor records in platforms like SharePoint, ensuring data accuracy (e.g., personal details, beneficiaries, trustee info)
• Support fundraising operations, including capital call tracking, updating fundraising and master tracklists, and assisting with investor inquiries
• Organize and upload quarterly property updates and assist with internal reporting for banking and accounting teams
• Document Management:
• Manage digital documentation via DocuSign, ensuring accurate signatures and document processing.
• Facilitate office supplies management and handle other ad hoc administrative tasks as needed.

Requirements:

• Bilingual proficiency in English and Spanish (written and spoken).
• Minimum of 2 years of experience in an administrative or office support role.
• Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with electronic document management tools, such as DocuSign.
• Strong organizational skills with the ability to multitask and prioritize tasks.
• Excellent communication skills and a professional, customer-focused demeanor.
• Ability to manage confidential and sensitive information with discretion.
• Ability to work independently as well as part of a team.

Preferred Qualifications:

• Previous experience in a corporate or office environment.
• Knowledge of additional office management software is a plus.