The HR Assistant performs a variety of administrative and systems activities specific to the human resources function, supporting the entire employee life cycle from recruitment, hiring, benefits administration through to promotions, transfers and termination.
The duties include checking personnel related documents for accuracy and completeness, data processing in various HRIS systems, maintaining files and records of a confidential nature and preparing periodic standardized reports.
The HR Assistant is responsible for accurate and timeliness execution of operational HR-processes, in line with the relevant HR polices, work instructions and guidelines, in order to keep the personnel administration and systems up-to-date, so that employees, line management and HR Business Partners are able to focus on their key responsibilities.
The HR Assistant role focuses on the execution of operational processes of a Human Resource department, and/or supports an HR Business Partner / HR Manager in operational HR processes. The role may be executed in an HR department, or in an HR Shared Service Centre (HR SSC). The main focus is on the administrative part of the work. The more senior role may act in more straightforward HR processes as a first point of contact for employees / management and perform elements of the HR Business Partner duties, or offer dedicated support in a specific area of HR (Recruitment, Talent, and Compensation & Benefits).
Also, the more senior role may act as team lead in an HR SSC.

Job Description:

• Personnel data processing & administration

o Collects, monitors, records, enters and / or updates employee data, in order to keep the personnel administration, HRIS and files and archives up-to-date,

so that the administration and data is complete, accurate and reliable and meets accessibility requirements and privacy legislation. Checks the quality and

consistency of any employee master data

o May maintain holidays & leave, working hours administration and other benefit data through dedicated systems

o Assists in the periodic cleaning of records and archives, in accordance with legal requirements

• Payroll & benefits administration

o Assists in the payroll process, based on the inputs from the HR Business Partner / Line Managers, preparing input for the internal or external payroll

process. May produce payroll documents, prepare payment of certain salary components (overtime) of salary, in line with the relevant terms & conditions.

o Updates of the records of fixed (gross) wage information and personnel information, related to tax and social security laws, collective provisions, individual

arrangements etc.

o Delivers data to the Financial Administration for the gross-net calculation of salaries

o May process standard payroll related queries and changes (such as worker certificates, information systems updates like births, marital status.

• Requests and service

o Answers questions and responds to requests from Line Managers, Employees, and the HR community, (re)directing questions if appropriate to the HR

Business Partner or line management

o Provides information to employees and line management on the implementation of social laws, collective labour agreements, working conditions, etc.

• Reporting

o May produce standard reports from the relevant HRIS systems

• Other duties

o Performs all other common activities such as coordination and/or execution of procedures for births, weddings, sickness, etc., maintaining information on

intranet or other means of internal communication (on HR related issues), and/or organize internal/external meetings on HR related matters (on sickness,

like Social Medical Team meetings)

o May coordinate salary review and bonus cycle processes

o May coordinate internal, external or on-line training activities

o Contributes to review the processes, templates and procedures based on experience, to build the HR Shared Services and/or for continuous improvement

purpose.

Our organisation:
Nutreco is a global leader in animal nutrition and fish feed. Our advanced nutritional solutions are at the origin of food for millions of consumers worldwide. Quality, innovation and sustainability are guiding principles, embedded in the Nutreco culture from research and raw material procurement to products and services for agriculture and aquaculture. Experience across 100 years brings Nutreco a rich heritage of knowledge and experience for building its future.

Equal Opportunity Employer:

Nutreco is an equal opportunity employer; applicants are considered for all roles without regard to race, color, religious creed, sex, national origin, citizenship status, age, physical or mental disability, sexual orientation, marital, parental, military status or any other status protected by applicable local law. Please advise us at any point during the recruitment and selection process if you require accommodation. Nutreco is committed to compliance with all applicable legislation, including providing accommodation for applicants with disabilities.