The Staff Accountant – Accounts Payable & Reporting is responsible for managing the company's payables and receivables, ensuring the accurate and timely processing of vendor invoices and payments. In addition, this role is responsible for compiling financial and operational reports, supporting financial data analysis, and ensuring compliance with accounting standards and internal controls.

The position reports functionally to the Controller based in Raleigh and has a dotted-line reporting relationship to the General Manager based in Mexico.

Key responsibilities also include managing fixed asset accounting and supporting VAT (IVA) processing. The role requires regular collaboration with internal departments, reconciling accounts, and maintaining strong vendor relationships. The Staff Accountant plays a critical role in maintaining transactional accuracy and contributing to continuous improvement initiatives that enhance control and efficiency.

Responsibilities:

· Invoice Processing: Review vendor invoices for accuracy, completeness, and proper approval. Code invoices to appropriate general ledger accounts and cost centers. Issue sales invoices in the SAT portal.

· Payment Processing: Reconcile payments with purchase orders, contracts, and supporting documentation. Coordinate expenditure forecasts with local management and the U.S. Treasury Coordinator.

· Vendor Relations: Communicate with vendors to resolve invoicing discrepancies. Establish and maintain strong working relationships.

· Vendor Onboarding: Coordinate with the Treasury Analyst to ensure accurate and timely vendor setup in the ERP system.

· Expense Reports: Review and process employee expense reports in line with company and legal policies. Verify documentation and ensure accurate coding.

· Account Reconciliation: Reconcile vendor accounts and resolve discrepancies. Monitor aging and ensure timely payments.

· Recordkeeping: Maintain organized and compliant records of all payable-related transactions.

· Reporting: Support preparation of financial statements and operational reports. Assist with the consolidation of financial results for group reporting. Contribute to process improvements that enhance reporting accuracy and efficiency.

· Audit Support: Provide documentation and assistance during internal and external audits, ensuring compliance with relevant requirements.

· Fixed Assets: Record acquisition, capitalization, depreciation, and disposal of long-term assets in accordance with accounting standards.

· Journal Entries: Prepare and post journal entries to appropriate general ledger accounts.

· Process Documentation: Create and maintain documentation for accounts payable and reporting processes.

Knowledge / Skills:

· Strong organizational and time-management capabilities

· Effective verbal and written communication skills

· Professional demeanor when interacting with vendors and internal stakeholders

· Solid analytical and problem-solving skills

· Proficiency in accounting reconciliation and investigation of discrepancies

· Accuracy and attention to detail in data entry and reporting

· Familiarity with accounting principles (local GAAP/IFRS knowledge is a plus)

· Ability to prioritize and manage multiple tasks under deadlines

· Proficiency in Microsoft Office; experience with ERP systems (Sage preferred)

· Languages: fluent in Spanish and English (required)

Education / Experience :

• Bachelor's Degree (in Finance, Accounting, or related field is preferred).
• Previous experience in accounts payable, finance, or a related financial role is required.