Position: Billing Assistant. 

Exciting Opportunity for Billing Assistant: Join Our Team at MPI-GDL! 

New Career Heights Await – Unlock Your Potential Today! 

At MPI-GDL, we are expanding our team and seeking dedicated Billing Assistant to join us in our mission to revolutionize the construction industry. If you are passionate about making a meaningful impact, embracing teamwork, and fostering innovation, then this is the opportunity you have been waiting for! 

About MPI-GDL: 

MPI-GDL is a leading construction company with a rich history of delivering high quality projects in the roads, highways and public works sectors. We are dedicated to maintaining a culture of integrity, transparency and respect, while fostering innovation and excellence in everything we do. 

Joining our team in the Billing Assistant role at MPI-GDL requires dedication and a commitment to continued professional growth. We are looking for people who have a proactive disposition and maintain high standards to be able to effectively overcome the challenges that arise. Our goal is to complement our sister company in the United States and become the largest Latino-owned construction company in the industry. Exciting growth is anticipated in Guadalajara, but we are looking for those who want to be part of this great opportunity. To achieve this ambitious goal, we seek candidates who are not only committed but also aligned with this vision both personally and professionally. 

Description: 

This role operates 80% of the time in English and 20% in Spanish (oral and written). The Billing Assistant is responsible for managing the billing process for the work performed by the contractor on a construction project, ensuring that all activities are accurately recorded, calculated, and billed under the Time and Materials method. This includes identifying and documenting billable work, correctly determining costs, generating and issuing invoices within established deadlines, and following up to ensure timely collection.

Requirements: 

• English speaking interactions. English at 80% language.
• Business Administration or Accounting Technician. Intern in Business Administration, Accounting, or Finance.
• Experience in account reconciliation.
• Experience in the use of accounting software.
• Experience in account reconciliation and invoice processing. 
• Experience in invoice processing.
• Experience in recording invoices.
• Experience in preparing financial/accounting reports. 
• Knowledge in managing digital applications for communication. 
• Management of accounting software (desired to know Vista and Click up) 
• Knowledge of Accounts Receivable. 
• Knowledge of the time difference between Mexico, California and Atlanta regulations (Polices, Taxes, Laws.) 

Socio-professional skills. 

• Attention to detail especially in numbers. 
• Responsibility. 
• Sense of fulfillment in the job that you will perform. 
• Work under pressure. 
• Teamwork. 
• Willingness to learn. 
• Ease of speech for direct dealings with suppliers. 
• Stay focused on assigned tasks and complete them on time according to the daily schedule. 

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 Specific Tasks or Activities of the Position.

1. Communication Management and Follow-up

• Review and monitor the business email daily.
• Maintain constant and effective communication with clients, including contractors and subcontractors.
• Inform the Project Manager and other stakeholders via email about the status of collections.

2. Invoicing and Payment Processing •

• Process between 8 and 10 daily Time and Material invoices using Nice Touch software, ensuring accuracy in job billing.
• Manage account statuses and balances, identifying and resolving inconsistencies in billing.

3. Record Keeping, Auditing, and Reporting

• Keep detailed and updated records in the Viewpoint Vista accounting system to ensure accuracy in financial reports. • Generate periodic reports using Excel and/or Power BI to inform management about the status of Time and Material invoices.
• Conduct audits in Vista and ClickUp to ensure the integrity and accuracy of accounting information.
• Assist in the cleanup of accounting accounts and reconciliations when necessary.

4. Coordination and Dispute Resolution

• Participate in recurring meetings with management and clients to discuss Time and Material billing and account statuses.
• Maintain assertive communication with the Accounts Receivable Team Leader and the Finance, Accounting, Pre-Construction, and Operations departments to ensure efficiency in billing.
• Professionally address and resolve any disputes or inquiries related to additional invoices.
• Assist in the preparation of reports, reconciliations, and other documents requested by the supervisor of the accounting department.

Position Details: 

• Contract: Full Time. 
• Schedule: 9:00 am to 18:00 pm. 
• Workspace: In-person. 
• Work place: Av. López Mateos N. 507, Circunvalación Vallarta Guadalajara. 
• Immediate start date. 
• Salary range: Depending on the candidate's skills and knowledge.