Project Management Coordinator

Job ID

131058

Posted

31-Jul-2023

Service line

GWS Segment

Role type

Full-time

Areas of Interest

Construction

Location(s)

Hermosillo - Sonora - Mexico

CBRE Group, Inc. is the world's largest commercial real estate services and investment firm, with 2018 revenues of $21.3 billion and more than 90,000 employees (excluding af filiate offices). CBRE has been included on the Fortune 500 since 2008, ranking #146 in 2019. It also has been voted the industry's top brand by the Lipsey Company f or 18 consecutive years, and has been named one of Fortune's "Most Admired Companies" for seven years in a row, including being ranked number one in the real estate sector in 2019. Its shares trade on the New York Stock Exchange under the symbol "CBRE."
CBRE is looking for a Project Management Coordinator

JOB SUMMARY

The purpose of this position is to provide administrative support to the Project Management team.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Oversees and manages project documentation and coordinates documentation revisions and distributions.
• Prepares standard project status reports for project delivery team or work group, client and management. Reports typically include: status update, budget, schedule and risk.
• Coordinates and schedules meeting and communication plan(s) regarding projects among team and/or client. Coordinates and obtains vendor quotations for processing. Coordinates change orders, change directives (CD) and contemplative change notices (CCN) with consultants and vendors. Contract administration, including attending tender openings and recording results, issuing letters of acceptance and regret, updating tender tracking log, setting up tender opening dates and inviting tender participants.
• Enters project information data (i.e. project status updates, schedule updates, cash flow forecasts) and project documentation into project management technology tools (software applications, web-based tools, job cost accounting tools).
• Processes documentation for project commitments (i.e. Agreements, Contracts, Work Authorizations, Purchase Orders).
• Prepares and reviews invoices and pay applications for processing in accordance with compliance requirements as per established governance of clients.
• Acts as a point of contact for escalated matters among the team.
• Assists in project close-out procedures for all projects including: arranging archiving of hard copy files; receipts of necessary close out/turnover documents; compliance with close-out checklist; coordination of lien searches; receipt of occupancy and closed building permits and warranty manuals; receipt of As built and CAD drawings for submission to CAFM; and, collection of required documents for project audit. Assists Project Manager in maintaining project metrics for SLA & KPI's.
• Assists with project administration deliverables (i.e. meeting minutes; budget tracking; schedule updates; move management; closeout).

QUALIFICATIONS

EDUCATION and EXPERIENCE

• College Diploma in Architecture or Engineering Technology or equivalent preferred.
• Minimum of 5 years of related experience.

COMMUNICATION SKILLS

• Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence.
• Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor.
• Ability to effectively present information to an internal department and/or large groups of employees.

OTHER SKILLS and ABILITIES

• Intermediate skills with project management software and Microsoft Office Suite products.
• Proven organizational skills. Ability to complete multiple tasks as assigned.

SCOPE OF RESPONSIBILITY

• Decisions made with general understanding of procedures and company policies to achieve set results and deadlines.
• Errors in judgment may cause short-term impact to co-workers and supervisor.

CBRE is committed to offer equal opportunities in all our labor processes, exercising a culture of inclusion and non-discrimination, we make labor decisions based on merit and without taking any factors such as race, color, nationality, religion, sex or gender identity, sexual orientation, age, marital status, disability etc.