We are seeking a highly organized and detail-oriented Executive Assistant to provide administrative support with a strong focus on data entry and appointment scheduling. The ideal candidate will ensure accurate and efficient handling of confidential information, maintain calendars, and facilitate seamless communication between executives and stakeholders.

Key Responsibilities

Data Entry & Record Maintenance

• Input, update, and maintain data in spreadsheets, databases, and CRM systems.
• Verify and correct discrepancies in records or reports.
• Organize and file electronic documents for easy retrieval.
• Generate routine reports such as weekly schedules and contact lists.

Appointment & Calendar Management

• Schedule, reschedule, and confirm meetings and appointments.
• Coordinate logistics including venues, video links, and time zone considerations.
• Screen and prioritize meeting requests based on urgency and relevance.
• Manage travel itineraries, including accommodations and transportation.

Administrative Support

• Draft and proofread emails, memos, and presentations.
• Answer and redirect phone calls professionally.
• Assist with additional tasks such as expense reporting and event planning.

Requirements

• Minimum 2 years in executive support, data entry, or scheduling.
• Proficiency in Microsoft Office (Excel, Outlook), Google Workspace, and CRM tools such as Salesforce.
• Typing speed of 50+ WPM with high accuracy.

• Exceptional attention to detail and time management.
• Strong verbal and written communication skills.
• Ability to handle sensitive information with discretion.

• Experience with scheduling tools such as Calendly or Microsoft Bookings.