Key Responsibilities:

Strategic and Administrative Support to General Management

• Manage the executive calendar, ensuring effective organization and prioritization of meetings, events, and commitments.
• Coordinate domestic and international travel, including logistics, itineraries, and follow-up.
• Organize and attend to executive visits, providing professional and high-standard support.

Corporate Event Coordination

• Plan, coordinate, and execute strategic meetings, executive sessions, and local/international corporate events.

Corporate Travel and Executive Fleet Management

• Administer the corporate travel management tool and provide user support.
• Coordinate vehicle documentation and administrative processes for executive-assigned cars, ensuring legal and operational compliance.
• Oversee the condition and documentation of the company vehicle fleet to ensure it is up to date.

Executive Reporting and Presentation Preparation

• Gather, organize, and present key data to support decision-making (KPIs, performance reports, executive summaries, etc.).
• Prepare presentation materials for monthly, regional, or global meetings.

Internal Communication and Intranet Management

• Manage content related to internal communications and corporate image within assigned intranet modules.
• Support the design and implementation of internal communication campaigns aligned with the organization's culture and objectives.
• Ensure timely and effective distribution of internal announcements, newsletters, and strategic messages.

Requirements:

Education and Experience

• Minimum of 5 years of experience as an Executive Assistant or in a similar high-level administrative role.
• At least 2 years of experience in the automotive industry or a comparable corporate environment.

Skills and Competencies

• Strong organizational and multitasking skills, with a proactive and results-driven mindset.
• High level of energy, initiative, and ownership of tasks and projects from start to finish.
• Excellent verbal and written communication skills in English (B2 conversational level or higher).
• Outstanding spelling, grammar, and writing skills for professional correspondence and reports.
• Exceptional attention to detail and professional presentation.
• Ability to work independently with minimal supervision.

Technical Proficiency

• Proficient in Microsoft Office Suite (especially PowerPoint and Excel) and Canva for creating presentations.
• Experience using SAP, particularly in submitting purchase requisitions and basic transactions.
• Comfortable managing digital tools and corporate platforms.

Functional Experience

• Coordination and planning of executive-level meetings and events, both local and international.
• Travel and logistics management: booking flights, accommodations, and corporate vehicles, as well as supporting related inquiries.
• Administration of corporate vehicle documentation and renewals (e.g., insurance, registration, emissions tests).
• Monitoring and ensuring timely payments for company fleet (e.g., taxes, verifications, insurance).
• Experience in gathering and consolidating business data for reports and presentations (sales reports, KPIs, internal performance reviews).
• Agenda management for senior executives, including handling of high-level visits and meetings.
• Experience managing internal communications: drafting emails, newsletters, and implementing internal communication strategies.
• Experience processing travel expenses and expense reports accurately and efficiently.