We are seeking a highly organized, detail oriented Accounting & Operations Assistant to support the financial and administrative functions of a U.S based real estate investment company. This is a full-time, remote position for someone based in Mexico with strong English proficiency and experience in accounting or business Operations.

40 hours a week

Long-term remote opportunity with potential for growth

Key Responsibilities:

Financial and Accounting:

• Perform monthly bank reconciliations for multiple entities.
• Manage month-end close process in ResMan
• Create and post journal entries
• Maintain and categorize Quickbooks for personal expenses.
• Process vendor payments in Bill
• Track intracompany loans and credit card reimbursements
• Support K-1 tax document preparation

Reporting and Analisis:

• Generate weekly KPI Reports
• Monitor budget vs actual performance per property
• Assist in annual budget preparation

Admin & Operational Support:

• Organize and maintain files in Google Drive and ResMan
• Collect and organize vendor W-9 forms
• Oversee utility and insurance payments
• Prepare documents for audits, tax filing and compliance

Leasing and Marketing:

• Post rental Ads on Facebook Marketplace and groups
• Report on ad effectiveness and lead generation
• Maintain an organized log of marketing activities

Vendor and Project Oversight

• Track renovation budgets and contractor invoices
• Send tenant surveys post-maintenance to verify work quality
• Ensure vendor compliance with documentation and insurance

Meetings and Communication:

• Participate in weekly team meetings and give updates
• Coordinate tasks via Smartsheet and HubSpot

Skills and Qualifications:

• Fluent in English and Spanish, written and spoken
• Proficiency in Excel, Google Sheets, and task tracking tools
• Experience with ResMan, QuickBooks, Bill preferred
• Highly organized, self-motivated, and detail-oriented
• Strong communication and documentation skills
• Able to work independently and meet deadlines