We are seeking an Administrative Assistant to support the Regional Operations Leadership team. The successful candidate will be highly organized, extremely detail oriented, self-motivated, able to handle confidential information, as well as a demonstrated ability to respond effectively to changing workloads and priorities. You must have the ability to communicate well and to manage multiple assignments and people simultaneously.

Job Description

• Prepare, produce and update PowerPoint presentations and Create documents and Excel spreadsheets.
• Manage team holiday/absences spreadsheet.
• Oversee agendas and travel arrangements including travel bookings and expense reports tracking.
• Responsible for handling transportation and visitors logistics and arranging catering for team/external events as requested.
• Manage general office administration including ordering of stationery and groceries, restocking printers.
• Ensure that adequate reserve stock is ordered.
• Coordinate events, meetings and catering services. Including vendor management, handling of purchase orders and invoices control.
• Dining Services Administration.

Qualifications

• Associates Degree in Business Administration from an accredited university
• More than 5 years of experience in a similar position.
• Advanced English.
• Strong organizational, planning and prioritization skills required.
• Excellent communication skills (verbal and written) required.
• Advanced experience required in MS Office (PowerPoint).
• Must be able to accommodate quick changes in work priorities and schedules.
• Comfortable working with sensitive/confidential information.
• Experience working with PO's
• Experience with Invoices Control

KEY COMPETENCIES

• Entrepreneurial Mindset: Assume responsibility, Initiative, Goal oriented.
• Interpersonal Competence: Openness, Cooperation, Management of group processes, Customer Service Oriented.
• Professional Competence: Continuous learning, Flexibility, Analytical abilities.
• Leadership Competence: Ability to motivate/encourage others, Attention to detail.