Now Hiring: Executive Asssitant to the Medical Director
Location: Puerto Vallarta, Mexico | Position: Full-Time | Language: Bilingual (English & Spanish strongly preferred)
Holistic Bio Spa® is a world-renowned regenerative medicine center “Practicing the Medicine of the Future… Today! ®” in beautiful Puerto Vallarta. We seek an experienced, emotionally intelligent, and highly adaptable Executive Secretary to support our CEO and play a pivotal role in our high-performance clinical, business, and wellness ecosystem.
?? Who We're Looking For:
You are a seasoned professional with proven success in fast-paced, high-demand environments. You understand that executive support is not just about calendars and phone calls—it's about anticipating needs, staying several steps ahead, and being a stabilizing force amidst rapid growth, creative innovation, and day-to-day complexity.
This is not a typical secretary position. You will become an integral part of a mission-driven team focused on individualized medicine, regenerative therapies, and life-changing protocols that do not follow a script or automation. You must be agile, people-savvy, deeply organized, and fully committed to excellence.
?? Your Day-to-Day Responsibilities:
- Serve as the right hand to the CEO/Founder/Medical Director—managing schedules, communications, and sensitive matters with utmost discretion in a time-responsive manner
- Coordinate team workflows across multiple departments, including the directives, assignments, delegations, and roles from the CEO
- Support the execution of special projects and new health initiatives
- Organize documentation, SOPs, and high-level correspondence in both English and Spanish
- Prioritize and filter information, flag urgent issues, and relieve executive decision-making burden
- Interface with VIP clients, healthcare professionals, and business stakeholders with professionalism and warmth
- Anticipate the evolving needs of a non-linear, dynamic medical business where no two days are alike
?? Required Qualifications:
- Minimum 5–10 years of experience as an Executive Assistant or Executive Secretary at a senior level
- Fluent in English and Spanish (spoken and written)