Office Assistant Mexico

Job Sumary

The Office Administrator is responsible for ensuring the smooth and efficient operation of the office environment. This includes managing administrative tasks, supporting team members, coordinating office activities, handling vendor relationships, overseeing office maintenance and real estate matters, and maintaining accurate records and invoices. The ideal candidate is organized, proactive, and possesses excellent communication skills

Job Responsibilities

1. Greet and assist visitors and clients in a professional and friendly manner.

2. Maintain office supplies inventory and place orders as needed.

3. Coordinate with Technology to ensure office equipment is maintained and arrange for repairs when necessary.

4. Coordinate office maintenance, cleanliness, safety protocols, and liaise with cleaning, security, and maintenance service providers.

5. Manage relationships with vendors and suppliers, including negotiating contracts, monitoring service quality, and ensuring timely delivery of goods and services.

6. Oversee real estate-related activities, including liaising with landlords or property managers regarding lease agreements, office space requirements, and facility improvements.

7. Process and track office-related invoices, expense reports, and payments, ensuring accuracy and timely processing in coordination with finance.

Qualifications, Training and Experience

• Proven experience as an Office Administrator, Administrative Assistant, or similar role.
• Proficient in MS Office (Word, Excel, Outlook, PowerPoint) and comfortable learning new software tools.
• Excellent organizational and multitasking abilities.
• Strong verbal and written communication skills.
• Ability to work independently and as part of a team.
• Attention to detail and problem-solving skills.
• Discretion and confidentiality in handling sensitive information.
• Experience in vendor management and facility coordination.
• Conversational English