Purpose of Position:

The Administrative Assistant will provide comprehensive administrative, clerical, and operational support to ensure efficient functioning of our cross-functional delivery center in Monterrey.

Responsibilities:         

·      Handles details of items that are routine in nature on a daily basis.

·      Primary liaison for coordinating and interfacing with other administrative staff located globally.        

·      Managing the order of support materials for meetings, conferences, special functions, etc. including the scheduling of rooms and assisting with any required logistics, etc.

·      Maintain calendar, phone and travel details.

·      Gathers information independently using established and well-defined procedures.

·      Takes initiative to identify and propose remedies to problems to increase efficiency of work flow.

·      Work/Life Balance Flexibility: Ensure office coverage during normal business hours.

·      Event Planning: Offsite meetings/events, recognition, team building.

·      Assist in preparing meetings with employees and external visitors and receive external visitors of the management board.

·      Coordination and contact with the maintenance in office areas, request for repair and follow-up.

·      Process expense reports using Concur.

·      Manage and maintain supplies for office.

·      Initiate and manage purchase order processes and procedures.

·      Provide administrative back up support within organization.

·      Supports new employees on-boarding process and collaboration with support functions.

·      Partners with HR to maintain office policies as necessary.

Required Skills:            

·      Bilingual: Fluent in English and Spanish.

·      Strong organizational and multitasking skills.

·      Proficient in Microsoft Office Suite, Concur, AMEX, EMS, WPS, and IT ticketing systems.

·      Experience with eProcurement systems.

·      Self-starter with attention to detail and adaptability to new technologies.

Required Education:  

Bachelors.

Experience:            

2 years of experience in similar roles.