*** ONLY CVs/RESUMES IN ENGLISH WILL BE CONSIDERED ***

About the Institute for Portfolio Alternatives

The Institute for Portfolio Alternatives (IPA) is the leading U.S. trade organization representing asset managers, broker-dealers, registered investment advisers and other entities that provide portfolio diversifying investments to investors. For over 35 years, the IPA has advocated for increased investor access to alternative investment strategies with low correlation to equity markets, as part of a diversified portfolio. Such strategies include real estate, public and private credit and other real assets through investment vehicles such as real estate investment trusts (REITs), business development companies (BDCs), closed-end funds, interval funds and private placements, among others. With nearly $300 billion in capital investments, these portfolio diversifying investments are a critical component of an effectively balanced investment portfolio and serve an essential capital formation function for national, state, and local economies. 

*** ONLY CVs/RESUMES IN ENGLISH WILL BE CONSIDERED ***

Job Overview

The IPA is seeking an organized and enthusiastic Executive Assistant with full English fluency to support the IPA staff.

Key Responsibilities

• Build collaborative relationships with external association members and their administrative staff and internally with other IPA team members.
• Understand the goals and strategic objectives of the IPA and help to push them forward proactively.
• Maintain calendars, schedule internal and external meetings, and communicate with members and other IPA staff as appropriate.
• Assist with scheduling for IPA projects and initiatives (calls, external meetings, staff meetings, etc.).
• Assist with administrative, logistical, and planning tasks related to the IPA's annual conferences and events.
• Develop an understanding of IPA scheduling and administrative support needs.
• Manage documents and project deliverables as requested.
• Participate in team meetings and projects with an eye to improving processes and the overall performance of the IPA team.
• Act as a central point of contact for all assigned administrative needs, liaise with other IPA team members as necessary.
• Assist on the coordination of conference and event marketing.
• Maintain and update the current list of contacts and activities in the IPA's association membership management database.
• Prepare letters, emails, and other documents using IPA formatting styles.
• As a member of the IPA staff, work on special projects throughout the year.

Experience Required:

• Bachelor's degree or equivalent required.
• At least 3 years' experience working in an administrative position (5+ years preferred).
• Professional English fluency is a requirement (100% of the work will be in English only).
• Experience in financial services and/or a professional services environment a plus.
• Outstanding verbal/written communication skills and a flexible “can do” attitude.

Technical Skills:

• Excellent Word, PowerPoint, and Excel skills.
• Expert knowledge of Outlook.
• Knowledge of association management database systems (MemberSuite) a plus but not necessary.

Skills and Attributes:

• Problem solver, able to work with other team members effectively to reach viable common solutions and goals.
• Strong service focus - dedicated to meeting the expectations of IPA staff through securing effective relationships with members and executing deliverables to the highest standards.
• Excellent communicator - able to deal effectively with people at all levels.
• Maturity, poise, and judgment.
• Willing to learn new skills and how to use new systems, including digital tools.
• Ability to maintain and respect strict confidentiality.
• Ability to think strategically and contribute to development of IPA objectives.
• One who takes constructive feedback in stride and incorporates feedback quickly.
• Ability to manage a heavy work volume and meet deadlines in a fast-paced environment.
• Ability to undertake special projects and produce quality and timely results.
• Self-starter, strong initiative, confidence, and ability to work with little guidance.
• Collaborative team player.
• Positive attitude, sense of fun; is collegial and friendly.
• Ability to juggle several tasks at once, to prioritize and manage own time - Not a clock watcher or someone who is unwilling to step outside their job description.
• Methodical, organized, and excellent attention to detail.
• A demonstrated ability to be flexible, hard-working, and willing to dive in and assist with whatever is needed.