Reporting directly to the HR Director of Administration – Mexico, the Administrative Assistant is responsible for maintaining company business through transaction documentation delivery and providing support to various departments by providing coordination of outside vendors as needed.

Responsibilities

• Serves as the point person for reception, building maintenance and office supply orders
• Supports the HR Director with expense reports, meeting organization and in-office requirements as needed
• Actively participates as a member of the Safety Procedures
• Assists other HR team members with HR activities and projects as needed
• Maintains the office condition and arranges necessary repairs
• Assists all departments in the company with messenger services on demand
• Ensures all break areas are appropriately stocked and clean
• Coordinates with IT department on facilities needs/issues
• Ensures that all invoices (office-related) are correct and paid on time
• Manages price negotiations with office vendors and service providers for best pricing
• Oversees the showroom and guest bathroom; makes sure they are always prepared for visitors/customers
• Processes mail and distributes to the proper parties
• Provides general support to visitors
• Manages conference room and showroom scheduling, supplies and equipment
• Supports HR Coordinator in the organization of catering, coordinates all vending/coffee services
• Assists with planning in-house or off-site activities including conferences, parties, and celebrations; assists with set-up and take down for events/meetings

·        Manages entry/exit of all visitors and staff and maintains a log of all visitors

·        Prepares and sends Fedex envelopes and packages

·        Maintains an organized desk with special attention to maintaining areas that protect confidential information

·        Performs other related duties as required and assigned

·        Delivery of documents to vendors, government offices, finance transactions and consultant offices

Skills/Requirements

• Bachelor's Degree desirable.

·        2 – 5 years' experience in an administrative or support position requiring office management skills is desired

• 2 years of office and facilities management experience
• High level of energy must be evident
• Able to manage time while at work. Attention to detail, accurate, and dependable
• Strong written and verbal communication skills

·        General knowledge of the city geography

• Displays tactful, mature and professional demeanor with well-developed interpersonal skills.
• Working knowledge of MS Office applications, especially Excel, Word and Outlook.

·        Attention to detail, accurate and dependable.                  

Oferta Laboral

• Vales de despensa por 2,650.00 pesos al mes
• Seguro de gastos médicos mayores, menores, con cobertura en visión y dental.
• Seguro de vida
• Prima vacacional de 25%
• 12 días o su proporcional de vacaciones al ingresar
• 6 Días de ausencia por enfermedad con goce de sueldo

Zona de trabajo: Polanco