Administrative Assistant

About us

UST is a leading provider of platforms; digital innovation; artificial Intelligence and end-to-end IT services and solutions for Global 1000 companies. We are transforming corporations through deep domain expertise; knowledge-based ML platforms; as well as profound anthropological efforts to understand the end customer and design products and interactions that create delight. We are deeply committed to developing a comprehensive understanding of our clients' problems and to develop platforms to address them. 

Experience:

Key Responsibilities:

• Calendar and Schedule Management:
• Manage the executive's calendars, schedule appointments, and coordinate meetings as appropriate.
• Prioritize and confirm appointments.
• Communication and Correspondence:
• Screen, manage, and respond to phone calls, emails, and inquiries on behalf of the executive as needed.
• Draft, proofread, and edit various documents and communications as needed.
• Travel Arrangements:
• Arrange and coordinate travel plans, including flights, accommodations, and itineraries.
• Prepare travel expense reports and ensure compliance with company policies
• Document Management:
• Maintain and organize electronic and paper files, ensuring easy access to important documents.
• Assist in document preparation and management, such as reports, presentations, and spreadsheets.
• Meeting Support and follow-ups:
• Assist in preparing agendas, materials, and logistics for meetings.
• Attend meetings, take minutes, and follow up on action items as required.
• Office Management:
• Order and manage office supplies, equipment, and inventory.
• Project Assistance:
• Support the executive team in various projects and initiatives as needed.
• Support in conducting company events and other gatherings.
• Conduct research, gather data, and create reports to aid decision-making.
• Confidentiality:
• Handle sensitive and confidential information with the utmost discretion and professionalism.

Qualifications:

• 3+ YOE
• Microsoft Office (Excel, PPT, Word)
• Microsoft Teams
• Microsoft Outlook
• Microsoft OneDrive
• SAP – Concur
• Proficient English

We offer:

• Employment contract directly with UST
• Law benefits
• Major Medical Expenses Insurance
• Life Insurance
• 30 days Christmas bonus
• Food vouchers
• Saving fund
• Career path
• And more…

Laura Orduño - UST