General Job Description:

Provides support to Program Officer at COMEXUS in the placement process and follow of Mexican and US grantees, in areas such as administrative procedures, policies, monitoring grantee files and projects, and in the organization of events.

Supports the contact between the network of Education USA Advising Centers (EACs) and U.S.-Mexico Commission for Educational and Cultural Exchange (COMEXUS) in areas such as administrative procedures, monitoring projects (all the non-Fulbright programs).

Assists in the provision of resources, planning educational fairs, training for advisers, provides administrative support to the Regional Educational Advising Coordinator, the Country Coordinator and the Advisers

The position occasionally involves overnight travel, afterhours and weekends.

Helps providing information on COMEXUS programs through several channels including in person, phone and social media.

Job Responsibilities:

·       Database management and information processing:

-       Maintain and update files and documents for grantees, upload and download documents to grantee files send/receive by internal systems.

-       Upload and download documents from external systems.

·       Secretarial duties that include providing information to candidates and grantees, by answering questions and requests through various mechanisms, including (but not limited) to email, phone and web based inquiries.

·       Help create and standardize surveys and reports, and identify redundancies.

·       Collect and compile data from surveys, reports and databases.

·       Coordinate web based research with individual program officers as required for projects and analysis.

·       Contribute to the coordination and organization of events by seeking and receiving quotes from venues and other providers, as well as participating in the actual event.

·       Collaborate on creating and revising systems and procedures as appropriate in conjunction with program officers.

·       Support with administrative tasks such as payments, purchases, procedures, etc.

·       Purchase all incoming and outgoing flights for all grantees

·       Contribute to the coordination and organization of educational fairs

·       Assist with planning and follow all the non- Fulbright programs (Grants) events by seeking and receiving quotes from venues and other providers, as well as participating in the actual event.

·       Help to create and follow up administrative reports.

Skills/Requirements:

·       Detail oriented, bilingual administrative writing, reporting, Microsoft Office, data management, organization and prioritizing skills, professionalism, problem solving, supply management, inventory control, and multi-tasking.

·       The ideal candidate is highly responsible, flexible and adaptable, has team spirit, excellent communication skills and works well under pressure.

Preferred qualifications:

·       Undergraduate in Administration, International Relations, Public Relations, Education or related careers.

·       Excellent written and verbal communication abilities in Spanish and English (TOEFL ITP 550).

·       Experience with international education.