position in México City, located in Torre Mayor office:

Administrative Operations Associate

What can you expect?

• You will make sure that work runs smoothly for our consultants by keeping them organized and providing day-to-day administrative support in the form of travel arrangements, calendar management, expense tracking, project management, document preparation and correspondence.
• Opportunity to interact with different areas and can look forward to a career with many opportunities to learn, grow, and advance.
• A high value is placed on diversity, and we work to foster understanding, inclusion, and innovation in the workplace.

What's in it for you?

• Competitive pay, Christmas bonus, and full benefits package – effective starting Day 1! (Life, major medical, and other insurances at preferential rates, as well as a Savings Fund).
• Generous paid time off for vacation, sick days, company holidays (with early dismissal), floating holidays, and time to give back to your community; flexible work culture (hybrid work schedule).
• Employee Resource Groups which provide access to leaders, relevant volunteer, and mentoring opportunities, and interactions with counterparts in industry groups and client organizations

We will count on you to:

• Assist/support consultants or CEO´s to deploy multiple projects in various departments.
• Maintain calendars for senior level employees and manage client, vendor, carrier, and internal event planning and meetings.
• Coordinate travel accommodations and process expense reports. Support meeting preparations, making presentations, and taking minutes. CRM Data Entry and Maintenance.
• Prepare/Editorial Peer Review and formatting of PPTs, excel, word documents, marketing brochures and formatted emails.
• Build relationships with our consultants and their Administrative Assistants.
• Coordinate with US Facilities teams for production needs (i.e. printing).
• Support and coordinate project management activities and assist in planning, organizing, and executing projects to ensure deliverables are met in a timely manner.  Responsible for purchases orders and invoices for vendors and subcontractors.

What do you need to have?

• At least 3 years of experience in customer services and project management.
• Associate´s or bachelor's degree (Marketing, Business, or related fields).
• English proficiency.
• Power Point proficiency.

What makes you stand out?

• Good communication and customer services skills in English.
• Ability to multitask and liaise with multiple stakeholders.
• Ability to identify process improvement opportunities.
• Adaptability to change.
• Ability to work independently, and capable of applying judgment to plan and execute tasks efficiently.
• Ability to engage in multiple initiatives / implementations simultaneously.
• Ability to thrive in collaborative environments, actively contribute to the success of the team, and consistently go above and beyond to support colleagues.

* upload the resume in English