APM Terminals it is one of the most complete integrated port and land service networks in the world. We are in a unique position to help both shipping and land line customers grow their business and achieve better efficiency, flexibility and reliability in their supply chain.

What do we offer as a company?

APM Terminals Lázaro offers incredible growth, career, and leadership opportunities for those with the ambition, drive and dedication to become one of the best APM Terminals. The objective of this role is to assist the Project Controls Manager and project team to deliver the project by providing project document control services, correspondence filing, project administration and office administration. If you see yourself as part of a team helping the global economy grow through our worldwide network of customers and terminals, we'd love you to apply for our vacancies!

We are currently looking for a Document Controller. In this role you will play a vital role in our success. If you are interested in our position and want to pursue a career in our company, we invite you to be part of our team!

What are the main responsibilities of this role?

Document Control:

• Copy, scan and file documents in physical and electronic document management system (EDMS, i.e. PMWeb)
• Be a PMWeb superuser & document control owner
• Check for documentation and correspondence for accuracy and edit document, when/if required
• Review and update technical documents (e.g. document control manuals and workflows)
• Create templates for future use
• Retrieve files as requested by team
• Manage the flow of documentation within the organization
• Maintain confidentiality around sensitive information and terms of agreements and contracts
• Prepare ad-hoc reports on projects as needed

Project Administration

• Provide support to the project team on various administrative tasks.
• Manage and maintain user access control to multi-user platforms (SharePoint, Teams, PMWeb, etc)
• Support on the translation of key project deliverables. Liaise closely with the project team to organise and coordinate. Translations may be undertaken internally by the team, Team Assistant or by external translation services.
• Prepare records such as agenda, notices, minutes and resolutions of meetings.
• Provide translation services for the senior managers, if required, during meetings.
• Prepare and improve company, project and/or terminal presentation in line with the Rijeka Gateway branding guidelines.

Business & Office Administration

• Provide administrative assistance to the project's senior managers, coordinate meetings, facilities, minutes. Visitors' coordination and front-of-house, correspondence, travel, visas, and other types of activities.
• Liaise closely with facility management and/or procurement to effectively oversee varied activities including cleaning set-up, office furniture, outdoor decoration, IT and comms set up (including virtual conference facilities), etc.
• Ensuring office equipment, materials and furniture are ordered timely and delivered, with optimum quality and service.

What are we looking for?

Experience:

• Minimum of 3 years of document control work experience.
• Experience of working on a large-scale project.

Systems Knowledge:

• Microsoft Office suite, Office 365, including MS Teams and Sharepoint.
• MS Excel intermediate to advanced and Data Management.
• Knowledge of EDMS and project management systems, knowledge of PMWeb a plus
• Various software platforms relevant to the role for example: enterprise resource planning (ERP, e.g. SAP, Work Day), expenses or travel planning, video and tele conferencing, etc.
• Desirable experience in Project Close Out.

Skills:

• Team player and collaborator.
• Strong communication skills - verbally, electronically (via virtual platforms, presentations and emails) and written.
• Excellent language skills in English, both written and verbally.
• High attention to details.
• High level of planning and organizational skills.
• Able to handle personal and company information with integrity, confidentiality and discretion.

Education

• University degree preferred.

If you have been reading until now, we are glad to know that you are interested in this opportunity. And if you want to use your skills to make a difference, apply now!

Join a company that is a world leader as we embark on a digital transformation that will define the industry and revolutionize commerce!

If you like to take on big challenges, the time has come to join APM Terminals Lázaro!

Learn more about us

Interested in a career at APM Terminals? Learn more and watch our videos at the following link: www.apmterminals.com/careers

At APM Terminals, we are a team of more than 20,000 employees in more than 60 countries united by a passion to offer our expertise in port operations and container management services. We actively support the progress of the societies around us, allowing local economies to unleash their potential.

APM Terminals is an independent business unit of the Danish Maersk Group, a global Fortune 500 company with around 89,000 employees.

We are ONE MAERSK

A.P. Moller-Maersk is an integrated logistics company working to connect and simplify our customers' supply chains.

As a world leader in transportation services, we operate in 130 countries and employ around 70,000 people. Learn more about us at: https://www.maersk.com

Notice to Applicants:

APM Terminals is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value diversity and prohibit the discrimination of any applicant on the basis of race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.

#LI-AM2

Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with all legal requirements.

We are happy to support your need for any adjustments during the application and hiring process. If you need special assistance or an accommodation to use our website, apply for a position, or to perform a job, please contact us by emailing accommodationrequests@maersk.com.