Position Summary: Under general guidance of the Supervisor or Sr. Manager, the Cash Applications Coordinator is directly responsible for performing data entry and related duties for payments received. This includes maintaining ledgers, credit balances, and resolving account irregularities. The Cash Applications Coordinator will also generate refunds, adjustments, and any other accounting transactions requests related to A/R management. This position involves diplomatic interaction with customers to provide payment information and billing support in order to facilitate swift payment of invoices due to the organization.

Primary Accountabilities:

? Cash Posting and Daily Balancing (95%)

- Retrieve payment data daily from banks and other money sources and prepare for posting

- Post payments to various applications/systems to ensure that aging data is maintained in an accurate and timely manner

- Prepare and scan physical checks for deposit to bank

- Complete analysis and review of clients' DSO

- Review credit balances, refunds, and adjustments, and apply adjustments and/or corrections to invoice records

- Balance daily posting batches to bank data; prepare and distribute reconciliation reports and statistics to key personnel

- Work with customers to arrange payment of outstanding and late accounts; prepare documentation for manufacturer/agent (vendor forms, W9, etc.)

- Investigate and resolve Invoicing discrepancies or misapplied cash transactions

- Interact with customers

 Other duties (5%)

- Filing of electronic and physical daily payment documentation

- Special projects as assigned 

Required Qualification:

? High School Diploma or equivalent

? Minimum 3 years work experience and/or any equivalent combination of experience and training that provides the required knowledge, skills, and abilities needed to complete the major responsibilities/essential functions of the position.

? Individual Competencies:

o Ability to work in fast-paced, multiple priority, team focused environment

o High level of accuracy and attention to detail o Highly proficient with 10-key data entry

o Ability to analyze large data sets and prepare reports

o Must have inquisitive nature; ability to fully understand job function and impact to the organization in order to identify potential accounting or customer issues

o Ability to adapt to change

o Ability to interact professionally with all level of the organization

o Strong work ethic and positive team attitude

? Technology Competencies:

o Microsoft Excel (highly proficient)

o G-Suite (proficient)