We're looking for a proactive, organized, and bilingual Administrative & Sales Assistant to support the owner of the company, a vibrant event sales and production company. This role is a mix of sales coordination, client/vendor communication, and administrative support, with room to grow into a more sales-focused position.

Key Responsibilities:

• Manage inbound inquiries and assist with creating event proposals using TripleSeat (CRM).
• Prepare contracts, send payment reminders, and update Banquet Event Orders (BEOs).
• Follow up with clients and vendors via email (Outlook).
• Organize event logistics, including supply spreadsheets, layouts in Canva, and timelines in Google Docs.
• Coordinate vendor communications, track deliverables, and maintain accurate records.
• In the future, transition to outbound sales calls targeting niche markets (e.g., Mexican-Jewish communities).
• Prepare and present weekly reports on client contacts, deposits, and completed tasks.
• Participate in weekly check-ins every Wednesday at 8:30 AM PT.

Tools & Systems

• Primary: TripleSeat, Google Workspace (Docs, Forms, Sheets), Canva, Adobe Acrobat, Microsoft Outlook.
• Secondary: SpotHopper (future CRM), Zoom (meeting notes).

Required Qualifications:

• 2+ years of experience in executive assistance, administrative support, or sales coordination.
• Bilingual fluency in Spanish and English (written and verbal).
• Proficiency in Google Workspace, Microsoft Outlook, and CRM systems.
• Strong organizational skills and ability to manage tasks independently.
• Cultural awareness of Western/U.S. business practices and humor.

Preferred Skills:

• Background in event planning, hospitality, or sales.
• Experience using TripleSeat, Canva, or virtual collaboration platforms.

IMPORTANT:

Part-time initially, with the possibility of full-time transition.