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Executive assistant & Internal Communication
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MANN+HUMMEL MEXICO SA DE CV en
Sobre el empleo
Categoría: Administrativo
Subcategoría: Secretaria
Educación mínima requerida: Universitario titulado
Detalles
Contratación:
PermanenteHorario:
Tiempo completoEspacio de trabajo:
PresencialBeneficios
- Prestaciones superiores a las de la ley
- Fondo de ahorro
- Vales de despensa
Descripción
Key Responsibilities:
Strategic and Administrative Support to General Management
- Manage the executive calendar, ensuring effective organization and prioritization of meetings, events, and commitments.
- Coordinate domestic and international travel, including logistics, itineraries, and follow-up.
- Organize and attend to executive visits, providing professional and high-standard support.
Corporate Event Coordination
- Plan, coordinate, and execute strategic meetings, executive sessions, and local/international corporate events.
Corporate Travel and Executive Fleet Management
- Administer the corporate travel management tool and provide user support.
- Coordinate vehicle documentation and administrative processes for executive-assigned cars, ensuring legal and operational compliance.
- Oversee the condition and documentation of the company vehicle fleet to ensure it is up to date.
Executive Reporting and Presentation Preparation
- Gather, organize, and present key data to support decision-making (KPIs, performance reports, executive summaries, etc.).
- Prepare presentation materials for monthly, regional, or global meetings.
Internal Communication and Intranet Management
- Manage content related to internal communications and corporate image within assigned intranet modules.
- Support the design and implementation of internal communication campaigns aligned with the organization's culture and objectives.
- Ensure timely and effective distribution of internal announcements, newsletters, and strategic messages.
Requirements:
Education and Experience
- Minimum of 5 years of experience as an Executive Assistant or in a similar high-level administrative role.
- At least 2 years of experience in the automotive industry or a comparable corporate environment.
Skills and Competencies
- Strong organizational and multitasking skills, with a proactive and results-driven mindset.
- High level of energy, initiative, and ownership of tasks and projects from start to finish.
- Excellent verbal and written communication skills in English (B2 conversational level or higher).
- Outstanding spelling, grammar, and writing skills for professional correspondence and reports.
- Exceptional attention to detail and professional presentation.
- Ability to work independently with minimal supervision.
Technical Proficiency
- Proficient in Microsoft Office Suite (especially PowerPoint and Excel) and Canva for creating presentations.
- Experience using SAP, particularly in submitting purchase requisitions and basic transactions.
- Comfortable managing digital tools and corporate platforms.
Functional Experience
- Coordination and planning of executive-level meetings and events, both local and international.
- Travel and logistics management: booking flights, accommodations, and corporate vehicles, as well as supporting related inquiries.
- Administration of corporate vehicle documentation and renewals (e.g., insurance, registration, emissions tests).
- Monitoring and ensuring timely payments for company fleet (e.g., taxes, verifications, insurance).
- Experience in gathering and consolidating business data for reports and presentations (sales reports, KPIs, internal performance reviews).
- Agenda management for senior executives, including handling of high-level visits and meetings.
- Experience managing internal communications: drafting emails, newsletters, and implementing internal communication strategies.
- Experience processing travel expenses and expense reports accurately and efficiently.
Recuerda que ningún reclutador puede pedirte dinero a cambio de una entrevista o un puesto. Asimismo, evita realizar pagos o compartir información financiera con las empresas.
ID: 20659668