Executive Assistant
?Key Responsibilities and Duties
We are seeking an experienced and highly professional Executive Assistant to support a senior-level Partner with a dynamic agenda in both the public and private sectors.
Key Responsibilities:
- Provide high-level administrative support to a Partner with significant engagements across governmental and private institutions.
- Proactively manage personal and professional calendars, schedule meetings, anticipate scheduling conflicts, and prioritize appointments accordingly.
- Prepare and reconcile travel expense reports and personal expense documentation.
- Coordinate all aspects of domestic and international travel, including flight, hotel, and ground transportation arrangements. Manage passport and visa requirements as needed, including arrangements for family or business-related travel. Occasional travel may be required to accompany the executive; a valid travel visa is essential.
- Maintain and update comprehensive travel profiles, including preferences and relevant personal information.
- Draft and manage professional, independent correspondence with internal teams, clients, and public sector stakeholders.
- Handle sensitive and confidential information with the utmost discretion and professionalism.
- Foster strong working relationships across all organizational levels.
- Build and maintain effective relationships with clients and their support teams, as well as with internal stakeholders.
- Coordinate logistics with personal assistants and drivers for executive transportation across the metropolitan area and other regions within the country.
- Oversee the organization of meetings, including audiovisual equipment, meeting space, materials, attire, catering, and other logistical needs.
- Schedule and manage performance review meetings with key organizational stakeholders.
- Maintain and update the executive's contact database, ensuring visibility and accuracy, including the addition of new contacts.
- Demonstrate proficiency in Outlook and AI tools for drafting communications and managing complex calendars.
- Manage special assignments such as client gift arrangements, communications with partners' spouses (as requested), passport renewals, personal administrative tasks, and payment of personal credit cards.
- Work closely with the Chief of Staff and serve as a backup when required.
- Maintain flexible availability, as the executive attends public and private events, including campaigns and high-level governmental meetings.
Qualifications:
- Proven experience supporting senior executives or high-level public figures.
- Professional appearance and demeanor required.
- Exceptional organizational and interpersonal skills.
- Strong discretion, confidentiality, and judgment.
Compensation Structure: This position is offered under a professional services (contractor) agreement.
Work Location: This role is based across our corporate offices in Atizapán, Tlalnepantla, and Polanco.
Availability: Candidates must be willing to travel between locations and maintain a flexible schedule.
We believe that diversity, equity, and inclusion are key principles for the success of any business—especially ours. We are committed to ensuring that all employees, at every level, feel supported, experience a sense of belonging, and have equal opportunities to contribute to our shared success. This starts with attracting the most talented individuals from all backgrounds.
We are an equal opportunity employer. Qualified applicants will be considered for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status, or any other legally protected characteristic.
PLEASE SUBMIT ONLY ONE APPLICATION. Only candidates who meet the outlined profile will be considered. Please do not apply if you do not meet the required experience.