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Administrative & Operations Assistant

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VISTA SERENA SERVICIOS enSan Luis Potosí

Esta es una vacante externa, deberás completar el proceso en el sitio de la empresa.

Sobre el empleo

Categoría: Administrativo

Subcategoría: Planeación financiera

Educación mínima requerida:

Detalles

Contratación:

Permanente

Espacio de trabajo:

Presencial

Descripción

Description

We are seeking a highly organized and proactive Administrative & Operations Assistant to support a variety of operational, administrative, and team engagement activities. This role is essential to keeping daily processes running smoothly and contributing to a positive and efficient work environment.

Key Responsibilities:

Administrative & Contract Support

Prepare and process departmental reimbursement reports
Provide design contract support
Review and support team time entry submissions
Circulate, track, and file SOP signature forms
Provide administrative assistance as needed, including scheduling and correspondence
Purchasing software administrative support
Project proposal generation as needed

Team & Office Coordination

Track team attendance and manage team communications, including announcements from HR, maintenance, and security as needed
Coordinate team birthday, work anniversary, and major life event celebrations, including announcements, cards, and gifts
Coordinate travel arrangements for team members, consultants, and photographers
Manage office and gallery snacks, beverages, and general supply shopping
Schedule weekly golf cart washes
Assist with meeting room coordination
Ensure optimal functioning of shared spaces

Event Planning & Team Engagement

Coordinate communication for quarterly team-building events
Attend interdepartmental meetings, provide summaries and list of action items

Assist with the planning and execution of annual events

Cross-Departmental Support

Serve as a liaison for IT and HR support needs, including coordinating IT support requests and assisting with application review and candidate identification as needed
Provide marketing team support, including assisting with website updates and communication coordination
Assist with operations-related tasks as needed

Meeting Coordination

Support team meeting planning and agenda creation
Lead team meetings in the absence of Senior Operations Manager

Requirements

Qualifications and Education Requirements

Strong organizational and multitasking skills
Excellent written and verbal communication
Ability to work independently and collaboratively
Flexibility to take on varied tasks
Experience in administrative, operations, or office management roles preferred
Experience with Microsoft Office, to include Excel and PowerPoint
Advanced proficiency in English

Recuerda que ningún reclutador puede pedirte dinero a cambio de una entrevista o un puesto. Asimismo, evita realizar pagos o compartir información financiera con las empresas.

ID: 20560932

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México

San Luis Potosí, México

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México

San Luis Potosí, México