BUSINESS OPERATION COORDINATOR
PRINCIPAL OBJECTIVE AND OVERALL POSITION SUMMARY
Responsible of providing administrative support to Sales & Marketing and Shared Services areas. Generates and processes reports, conducting analysis, accounts payable duties, payroll and bonus calculation, data maintenance of Guest's referrals, administration and control of telemarketing operations. Supports Accounting and Finance as required.
MAJOR DUTIES AND RESPONSIBILITIES
. Provides administrative assistance to sales Management and team members
. Reviews daily tour information to prevent miss coding on tours, make sure arrivals and trip tickets source programs match.
. Creates sales and marketing reports and presentations as business requires (including charts and graphs), maintain databases of statistical information.
. Prepares tour slots for owner and front line according to schedules
. Prepares Inventory Hold Report and assist sales team regarding available inventory for sale.
. Maintains Sales leader's calendar, days off and vacation scheduling.
. Prepares and processes administrative paperwork, ensuring appropriate approval level and distribution to corresponding departments, provides all necessary working tools to team members.
. Maintains referrals database.
. Supports payroll, accounts payable, analyzing and invoicing.
. 3 to 5 years of experience gained through increasingly responsible positions within the administration/ marketing fields.
. College degree preferred in same fields
. Excellent written and verbal communication skills in both English and Spanish.
. Proficient in Microsoft Outlook (Excel, Power Point and Words) and office standard equipment
. Ability to establish effective working relationships at all levels in the Organization
. Demonstrated ability to coordinate a high level of activity under a variety of conditions and constraints.
. Availability to work variable shifts based on Organization needs.
Whether you are interested in this position and fulfill all requirements, please send your updated resume in English at OCC and to the email address noted in the contact information.
An equal opportunity employer, we celebrate diversity of people, ideas and cultures.